Expense claims & expense management
Expense management software with Zac checking every receipt
The moment a claim is submitted, Zac reads its receipts and gives the approver his notes, line by line:
Receipt against claim
Zac checks the amount, date and merchant against each line; a line with no receipt, a receipt that fits no line.
Duplicates
Zac checks if the same receipt has been claimed before, by anyone, in any month.
Paid straight from Zaccount
Using Airwallex? Zaccount pushes the payment to Airwallex for your bank approver, removing the step of keying the payments into the bank. Zaccount also records and reconciles each payment once the money leaves.
Paying from another bank? We can set up the payment file for you.
What your team gets
- A smoother claim process: easy submission and tracking for your team members
- Managers read Zac's notes before they approve.
- Higher accuracy:
- only the amount on the receipt is paid
- duplicates caught before approval
- each claim expense allocated to the right cost centre
Frequently asked questions
Can staff claim from their phone?
Yes — the claim form works on a phone, and each line takes a photo of its receipt.
Does Zac approve or reject claims?
No. Zac reads the receipts and leaves notes for the approver; the approver decides, and finance posts.
How does GST on claims reach the GST return?
Each line carries its tax code. A posted claim’s claimable GST goes to Input Tax and into the GST report; disallowed GST stays in the cost.
Can a claim be charged to a project?
Yes — a claim can be for a project or a contract, and its cost lands on that job when it’s posted.
How are staff paid?
From any bank account in your base currency, one at a time or several together, or through Airwallex. Reconcile matches the bank line to the claims it paid.
Every receipt checked, every claim paid
A 10-minute live demo on a sample claim — bring your questions.
Related: Project Accounting·Meet Zac·FAQ