Inventory accounting software
One inventory management system and accounting software — not two
Your stock and your books, always in agreement. Zaccount runs your purchasing, warehouses and stock in the same system as your accounts, so the number in your inventory report is the number on your balance sheet — every day, at any date.
Built for distributors, retail companies and contractors with their own stores.
The problem with running two systems
Companies using an inventory system and separate accounting software run into the same problems:
The stock report and the balance sheet don’t match.
Time spent trying to reconcile and find where the errors occurred.
Cost of sales arrives as one summary journal.
You can’t see the margins by customer, department or job.
Two subscriptions, two logins, two vendors.
Double time and money spent.
How Zaccount fixes it
One inventory system that posts as it moves
Purchase orders, goods received notes, supplier bills, delivery orders and invoices all live in Zaccount. Each one updates your stock and your accounts at the same moment — there's nothing to sync and nothing to re-key.
Purchase order
Nothing posts yet
Goods received
Stock in · Inventory up, Goods received not billed
Supplier bill
Clears goods received · any price difference posted
Delivery order
Stock out at cost
Invoice
Revenue · cost of sales with the sale’s department
Buying: purchase order → goods received → bill, matched three ways. Goods received but not yet billed sit in their own account until the bill arrives, and any price difference is posted automatically.
Selling: delivery orders take stock out at cost; the invoice that follows clears it. Credit notes return stock at the cost it went out at.
Projects and service jobs: stock issued to a job allows you to keep track and ensure profitability.
Stock value that always equals your ledger
Every inventory movement recorded and linked to your ledger, so the Inventory balance always equals your ledger.
Warehouses, units and costing all in one system
Inventory in each of your warehouses.
Units of measure: purchase by the carton, sell by the piece or by the pack.
FIFO or weighted-average costing, with purchases in foreign currency managed in Zaccount.
Inventory tracked at all times
All movements recorded, less risk of missing inventory.
Inventory reports for your review, ready whenever you ask.
Meet Zac, your AI Accountant
Zac works inside your inventory too:
Supplier bills without typing. Upload a month of supplier bills in one PDF. Zac drafts each bill with its lines matched to your stock items, and attaches the supplier’s delivery order. Your team checks and confirms.
Ask about your stock. “How many of item X do we have in each warehouse?” “Which items are below their reorder level?” Zac answers from your books.
Drafts only. Zac prepares; nothing posts until you confirm it.
Built around how your warehouse works
Every operation is different. Barcode scanning, point of sale, landed costs on imported goods, batch and expiry tracking — tell us what your warehouse needs during your demo, and we set Zaccount up around it.
Moving over from your inventory system
Your items, units and opening stock — quantity and cost per warehouse — come in from your current system's reports and spreadsheets. We set it up with you, so you start with your stock and your books already in agreement.
Frequently asked questions
Can Zaccount replace our separate inventory software?
Yes — Zaccount manages your inventory and warehouses and links it all to your accounting. Goodbye to dual systems and endless paperwork: move your operations over, and your stock value always equals the Inventory account in your ledger, at any date.
Which costing methods does it support?
FIFO and weighted average. Purchases in other currencies are costed in Singapore dollars, and every reversal puts back exactly the cost it took.
Can we run several warehouses?
Yes. Stock is held per warehouse, with transfers between them, and reports by warehouse.
How does it help at year-end?
Stock valuation as at any date, count adjustments with reasons, and write-downs to net realisable value — all in the system, all tied to your ledger.
See your stock and your books agree
A 10-minute live demo on sample books — bring your questions.
Related: Meet Zac, your AI Accountant·Security·FAQ